DTSPO-23529 - Document Update (#388)

* added documentation

* added image

* added images

* updated test

* changed mounting schedule text

source/Services/atlassian.html.md.erb

@@ -183,6 +183,48 @@ Your account then should sync with Jira and Confluence and you can then able to
 
 **5.** Change colours of the environment to differentiate between Live and Staging
 
+### Creating Manual Backups
+
+When we are cutting over to the new production environment, we need to take manual backups of the VMs.  We have used the following script to take the manual backups:
+
+```bash   
+VaultName="BK-PRD-ATL-INT-01"
+ResourceGroup="RG-PRD-ATL-INT-01"
+Subscription="79898897-729c-41a0-a5ca-53c764839d95"
+
+RetainUntil=$(date -v+3d '+%d-%m-%Y')
+
+az account set --subscription $Subscription
+
+# List of VM names
+VMNames=(
+  "PRDATL01ACNF02.cp.cjs.hmcts.net"
+  "PRDATL01ACNF04.cp.cjs.hmcts.net"
+  "PRDATL01ACRD01.cp.cjs.hmcts.net"
+  "PRDATL01AJRA01.cp.cjs.hmcts.net"
+  "PRDATL01AJRA02.cp.cjs.hmcts.net"
+  "PRDATL01AJRA03.cp.cjs.hmcts.net"
+  "PRDATL01DGST01.cp.cjs.hmcts.net"
+  "PRDATL01DGST02.cp.cjs.hmcts.net"
+  "PRDATL01DGST03.cp.cjs.hmcts.net"
+)
+
+# Loop through each VM name and execute the backup command
+for VMName in "${VMNames[@]}"; do
+  ContainerName=$(az backup container list --resource-group $ResourceGroup --vault-name $VaultName --backup-management-type AzureIaasVM --query "[?properties.friendlyName=='$VMName'].{Name:name}" -o tsv)
+  az backup protection backup-now --container-name $ContainerName --item-name $VMName --resource-group $ResourceGroup --retain-until $RetainUntil --vault-name $VaultName --backup-management-type AzureIaasVM
+done
+
+```
+
+Above script will take the backup of the VMs and will retain them for 3 days.
+
+Below is the time it has taken to take the backups last time when we did it:
+<img src=images/AtlassianVMBackup.png  width="600">
+
+Once the VMs are backed up, we are then able to use the latest backup to restore the VMs to the new production environment.
+
+<img src=images/AtlassianVMBackupRestore.png  width="600">
 
 ## Troubleshooting
 
@@ -193,6 +235,6 @@ e.g  `jira_shared` should be mounted here `/var/atlassian/application-data/jira/
 
 Please use `mount -a` command to mount them correctly.
 
-There was problem where the share was not mounted correctly after auto shutdown, we have got cronjob on the staging VMs to run the mounting script everyday at 8am.
+There was problem where the share was not mounted correctly after auto shutdown, we have got cronjob on the staging VMs to run the mounting every hour, the script checks if the Share is mounted or not and if not, it will attempt to mount it.