diff --git a/events/events-team/README.md b/events/events-team/README.md index 4a0970f5bee..808285d55d4 100644 --- a/events/events-team/README.md +++ b/events/events-team/README.md @@ -20,7 +20,7 @@ the logistical and operational pieces together. | Content Subteam | [Content Subteam Handbook] | The content subteam is responsible for coordinating the CFP and summit activities such as unconference sessions, SIG and WG meetings, and the documentation sprint. | | Operations Lead | [Operations Handbook] | The Operations lead is responsible for day-of event management, supervision of event space, schedule adherence, and delegation/management of room staff. | | Awards | [Awards Handbook] | The Awards role only needs to be filled once per year. Awards have traditionally been held at the North American Kubernetes Contributor Summit. | -| Meet & Greet | TODO | Traditionally, the Kubernetes contributor community has held a Meet & Greet during KubeCon to meet prospective contributors. | +| Meet & Greet | [SIG Meet and Greet Handbook] | Traditionally, the Kubernetes contributor community has held a Meet & Greet during KubeCon to meet prospective contributors. | | Accessibility, Inclusiveness, and Diversity | [Accessibility, Inclusiveness, and Diversity at Events Handbook] | Accessibility, inclusiveness, and diversity are responsibilities of all summit staff team members. Should additional accountability be needed in this area, the summit leads may choose to assign someone to this role. @@ -72,4 +72,5 @@ We don't coordinate meetups. CNCF leads these efforts and their information can [Project Manager Handbook]: ./projectmanagement/README.md [Operations Handbook]: ./operations/README.md [Awards Handbook]: ../awards/playbook.md -[Accessibility, Inclusiveness, and Diversity at Events Handbook]: ./diversity.md \ No newline at end of file +[Accessibility, Inclusiveness, and Diversity at Events Handbook]: ./diversity.md +[SIG Meet and Greet Handbook]: ./sig-meet-and-greet/README.md \ No newline at end of file diff --git a/events/events-team/sig-meet-and-greet/README.md b/events/events-team/sig-meet-and-greet/README.md new file mode 100644 index 00000000000..c01a165c24a --- /dev/null +++ b/events/events-team/sig-meet-and-greet/README.md @@ -0,0 +1,62 @@ +# SIG Meet and Greet Lead Handbook + +The Kubernetes SIG Meet and Greet is an onsite event at KubeCon + CloudNativeCon where new contributors and experienced contributors meet representatives from Kubernetes SIGs and Working Groups who can answer questions or talk about how to get involved. + +This document defines activities needed to run a Kubernetes SIG Meet and Greet: + +- [Overview](#overview) +- [Skills and Qualifications](#skills-and-qualifications) +- [Responsibilities](#responsibilities) + +## Overview + +The SIG Meet and Greet lead is responsible for the onsite Kubernetes SIG Meet and Greet at KubeCon + CloudNativeCon which includes the following: + - coordinating with the CNCF with the date, location, and time of the SIG Meet & Greet + - coordinating with Kubernetes SIGs to have a representative(s) onsite at the SIG Meet & Greet + - coordinate with the communications team to broadcast the event + - assemble table signage onsite + - during the event, welcome new contributors and guide folks to their interested SIG or WG + - on occation, facilitate space for overflow + - breakdown table signage after the event + +The SIG Meet and Greet lead should be onsite at KubeCon + CloudNativeCon. + +Time Commitment: + +- 1-2 hours per week before KubeCon + CloudNativeCon +- On-site: 1 hour before the event to setup and supervisory duties for the entire event + +## Skills and Qualifications + +It is helpful if the SIG Meet and Greet Lead has been a previous SIG Meet and Greet shadow and have the following skills and qualifications: + +- Good organizational skills +- Familiarity with Kubernetes SIGs and WGs +- Can write and send communication messages to broadcast the event and request for SIG and WG representatives +- Be welcoming to new contributors + +## Responsibilities + +- Meet with the CNCF: + - coordinate the date, location, and time of the Kubernetes SIG Meet & Greet + - verify pins will be ordered (~20 pins per SIG and WG) +- Coordinate with the Maintainer Summit / Kubernetes Track lead on the creation of the Google spreadsheet for the CNCF to track pins, signage, etc. +- Verify the Kubernetes SIG Meet & Greet is on sched.com +- Create a list of current SIGs and Working Groups in kubernetes/community, this list will be used as a reference for table signs and will be used to create an issue to track SIG and WG represantitives +- Verify there are table signs for all SIGs and Working Groups + - Create signs if necessary +- Create an issue on the kubernetes/community repository for a call for SIG and WG represantitives for the SIG Meet and Greet, similar to: https://github.com/kubernetes/community/issues/8112 +- Email the Kubernetes leads mailing list for a "call for representatives" for the SIG Meet & Greet +- Coordinate with the communications team on a schedule to broadcast the event + - Create communication messages for the SIG Meet and Greet +- Onsite: at least 1 hour before the event, verify the allocated space is adequate for the SIG Meet & Greet + - facilitate more space if needed +- Onsite: identify the onsite CNCF represantitive and obtain table signage hardware and signs +- Onsite: assemble table signage onsite about 30 min to 1 hour before the event +- Onsite: for easier navigation purpose, setup the table signs on tables in alphabetically order of SIGs then WGs so it is easier for people to find the SIG or WG + - Since some people may represent multiple SIGs or WGs, people may join multiple SIG/WG signs on a table +- Onsite: during the event, welcome new contributors and guide folks to their interested SIG or WG + - on occation, facilitate space for overflow +- Breakdown table signage after the event and give table signage hardware to the onsite CNCF representative +- Add feedback to the event's retrospective agenda +- Update this doc if necessary \ No newline at end of file