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Open registration and abstract submission for 2025 conference (#204)
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| ## Updates | ||
| - **31 January 2025:** [Abstract submission](https://forms.gle/bgjdmmr317vfyNvJ8) and [registration](https://forms.gle/mXDfVWdkngyEGbY28) open. | ||
| - **10 September 2024:** Conference website goes live. | ||
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| # Description | ||
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| ## Important dates | ||
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| - Early bird registration: TBA. | ||
| - Abstract submission deadline: TBA. | ||
| - Conference: 18-20 June 2025. | ||
| - Abstract submission deadline: 13 April 2025. | ||
| - Application for travel support: 13 April 2025. | ||
| - Acceptance of abstracts: 25 April 2025. | ||
| - Notification of awards of travel support: 4 May 2025. | ||
| - Early bird registration deadline: 11 May 2025. | ||
| - Standard registration deadline: 4 June 2025. | ||
| - Conference: 18-20 June 2025. | ||
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| ## Features | ||
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| - Single track session for talks. | ||
| - Dedicated poster session. | ||
| - Plenty of time for informal discussions and coding. | ||
| - Best student and postdoc presentation prizes. | ||
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| 9747 AG Groningen<br/> | ||
| The Netherlands | ||
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| ## Schedule | ||
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| The scientific program will run approximately from 1 PM of June 18 to 1 PM of June 20. A detailed scheduled will be posted here in June 2025. | ||
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| ## Registration and accommodation | ||
| ### Registration | ||
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| - All participants must register for the conference. | ||
| - Link to the registration form and deadlines will be posted in early 2025. | ||
| - Early bird registration fee is 200 € and expires on 11 May 2025. | ||
| - Standard registration fee is 250 € and expires on 4 June 2025. | ||
| - The registration fee includes: conference activities, coffee breaks, lunches, conference dinner, social events. The registration fee is non refundable. | ||
| - Participants have to compile [this form](https://forms.gle/mXDfVWdkngyEGbY28) to register. Instructions on how to pay the registration fee are provided there upon completing the registration form. | ||
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| ### Accommodation | ||
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| The FEniCS conference registration fee does not include accommodation. | ||
| All participants must organize their own accommodation. | ||
| A list of possible accomodation options will be posted in early 2025. | ||
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| A discounted conference rate is offered to conference attendees staying at <a href="https://martinihotel.nl/?lang=en">Martini Hotel</a>: | ||
| - Price for 1 person: €129.50 per night | ||
| - Price for 2 people: €149.50 per night | ||
| - Prices are per room per night, including breakfast and excluding city tax of €4.00 per person per night. | ||
| - Free cancellation up to 28 days before the first reserved night. | ||
| - Booking reference: FEniCS Martini Hotel. | ||
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| To book contact the hotel and state the booking reference listed above:<br/> | ||
| Martini Hotel<br/> | ||
| Gedempte Zuiderdiep 8<br/> | ||
| 9711 HG Groningen<br/> | ||
| +31 50 312 99 19<br/> | ||
| <a href="mailto:[email protected]">[email protected]</a> | ||
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| ## Travel awards | ||
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| [Flax & Teal](https://flaxandteal.co.uk/) have kindly offered to support travel awards for attendees who would otherwise struggle to come to the conference for financial reasons, e.g. junior students and researchers or those working in countries with a less developed research infrastructure. | ||
| Applicants are strongly encouraged to submit an abstract to the conference. | ||
| - To apply for a travel award, send a letter of motivation, an estimation of travel costs, CV and if applicable, the title of the submitted conference abstract to <a href="mailto:[email protected]">[email protected]</a>. | ||
| - Applications will be assessed by the local organizing committee. The cut-off date for applications is 13 April 2025. | ||
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| Sponsored by: | ||
| [{:.image-center}](https://flaxandteal.co.uk/) | ||
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| ## Abstract submission | ||
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| The call for abstract for talks and posters will open in early 2025. | ||
| - [Call for abstracts (talks and posters)](https://forms.gle/bgjdmmr317vfyNvJ8) is now open, and closes on 13 April 2025. | ||
| - Conference delegates will be notified about abstract acceptance after abstract submission closes. | ||
| - The length of talks will depend on registration numbers, but is expected to be around 15 minutes. | ||
| - There will be a dedicated poster session. Thanks to [Flax & Teal](https://flaxandteal.co.uk/) for sponsoring the poster session. | ||
| - Presenting is not a prerequisite for attending: you are welcome to register for the conference and attend without talking/presenting a poster. | ||
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| ## Getting there | ||
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| by contacting the conference organizers or the [FEniCS Steering | ||
| Council](https://github.com/FEniCS/governance). | ||
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| ## Sponsors | ||
| We acknowledge the generous support from the [Flax & Teal](https://flaxandteal.co.uk/) to sponsor travel awards and poster session. | ||
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| [{:.image-center}](https://flaxandteal.co.uk/) | ||
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| We further thank sponsorship from the [Ridgway Scott Foundation](https://people.cs.uchicago.edu/~ridg/prizes/prizes.html) to support Best Presentation and Poster Awards. | ||
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| ## Organizing committee | ||
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| - [Cristóbal Bertoglio](https://sites.google.com/view/cvmath/people/bertoglio), [University of Groningen](https://www.rug.nl/), The Netherlands (chair) | ||
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