Add SIG Meet and Greet handbook

events/events-team/README.md

@@ -20,7 +20,7 @@ the logistical and operational pieces together.
 | Content Subteam                        | [Content Subteam Handbook]                    | The content subteam is responsible for coordinating the CFP and summit activities such as unconference sessions, SIG and WG meetings, and the documentation sprint. |
 | Operations Lead | [Operations Handbook]  | The Operations lead is responsible for day-of event management, supervision of event space, schedule adherence, and delegation/management of room staff. |
 | Awards                             | [Awards Handbook]                        |  The Awards role only needs to be filled once per year. Awards have traditionally been held at the North American Kubernetes Contributor Summit.                                                   |
-| Meet & Greet | TODO                    | Traditionally, the Kubernetes contributor community has held a Meet & Greet during KubeCon to meet prospective contributors.                                                    |  
+| Meet & Greet | [SIG Meet and Greet Handbook]                    | Traditionally, the Kubernetes contributor community has held a Meet & Greet during KubeCon to meet prospective contributors.                                                    |  
 | Accessibility, Inclusiveness, and Diversity | [Accessibility, Inclusiveness, and Diversity at Events Handbook]                    | Accessibility, inclusiveness, and diversity are responsibilities of all summit staff team members. Should additional accountability be needed in this area, the summit leads may choose to assign someone to this role.   
 
 
@@ -72,4 +72,5 @@ We don't coordinate meetups. CNCF leads these efforts and their information can
 [Project Manager Handbook]: ./projectmanagement/README.md
 [Operations Handbook]: ./operations/README.md
 [Awards Handbook]: ../awards/playbook.md
-[Accessibility, Inclusiveness, and Diversity at Events Handbook]: ./diversity.md
+[Accessibility, Inclusiveness, and Diversity at Events Handbook]: ./diversity.md
+[SIG Meet and Greet Handbook]: ./sig-meet-and-greet/README.md

events/events-team/sig-meet-and-greet/README.md

@@ -0,0 +1,62 @@
+# SIG Meet and Greet Lead Handbook
+
+The Kubernetes SIG Meet and Greet is an onsite event at KubeCon + CloudNativeCon where new contributors and experienced contributors meet representatives from Kubernetes SIGs and Working Groups who can answer questions or talk about how to get involved.
+
+This document defines activities needed to run a Kubernetes SIG Meet and Greet:
+
+- [Overview](#overview)
+- [Skills and Qualifications](#skills-and-qualifications)
+- [Responsibilities](#responsibilities)
+
+## Overview
+
+The SIG Meet and Greet lead is responsible for the onsite Kubernetes SIG Meet and Greet at KubeCon + CloudNativeCon which includes the following:
+  - coordinating with the CNCF with the date, location, and time of the SIG Meet & Greet
+  - coordinating with Kubernetes SIGs to have a representative(s) onsite at the SIG Meet & Greet
+  - coordinate with the communications team to broadcast the event
+  - assemble table signage onsite
+  - during the event, welcome new contributors and guide folks to their interested SIG or WG
+  - on occation, facilitate space for overflow
+  - breakdown table signage after the event
+
+The SIG Meet and Greet lead should be onsite at KubeCon + CloudNativeCon.
+
+Time Commitment:
+
+- 1-2 hours per week before KubeCon + CloudNativeCon
+- On-site: 1 hour before the event to setup and supervisory duties for the entire event
+
+## Skills and Qualifications
+
+It is helpful if the SIG Meet and Greet Lead has been a previous SIG Meet and Greet shadow and have the following skills and qualifications:
+
+- Good organizational skills
+- Familiarity with Kubernetes SIGs and WGs
+- Can write and send communication messages to broadcast the event and request for SIG and WG representatives
+- Be welcoming to new contributors
+
+## Responsibilities
+
+- Meet with the CNCF: 
+  - coordinate the date, location, and time of the Kubernetes SIG Meet & Greet
+  - verify pins will be ordered (~20 pins per SIG and WG)
+- Coordinate with the Maintainer Summit / Kubernetes Track lead on the creation of the Google spreadsheet for the CNCF to track pins, signage, etc. 
+- Verify the Kubernetes SIG Meet & Greet is on sched.com
+- Create a list of current SIGs and Working Groups in kubernetes/community, this list will be used as a reference for table signs and will be used to create an issue to track SIG and WG represantitives
+- Verify there are table signs for all SIGs and Working Groups
+  - Create signs if necessary
+- Create an issue on the kubernetes/community repository for a call for SIG and WG represantitives for the SIG Meet and Greet, similar to: https://github.com/kubernetes/community/issues/8112
+- Email the Kubernetes leads mailing list for a "call for representatives" for the SIG Meet & Greet
+- Coordinate with the communications team on a schedule to broadcast the event
+  - Create communication messages for the SIG Meet and Greet
+- Onsite: at least 1 hour before the event, verify the allocated space is adequate for the SIG Meet & Greet
+  - facilitate more space if needed
+- Onsite: identify the onsite CNCF represantitive and obtain table signage hardware and signs
+- Onsite: assemble table signage onsite about 30 min to 1 hour before the event
+- Onsite: for easier navigation purpose, setup the table signs on tables in alphabetically order of SIGs then WGs so it is easier for people to find the SIG or WG
+  - Since some people may represent multiple SIGs or WGs, people may join multiple SIG/WG signs on a table
+- Onsite: during the event, welcome new contributors and guide folks to their interested SIG or WG
+  - on occation, facilitate space for overflow
+- Breakdown table signage after the event and give table signage hardware to the onsite CNCF representative
+- Add feedback to the event's retrospective agenda
+- Update this doc if necessary